When working as a team in the workplace, a group email is excellent. You can communicate efficiently and be inclusive of everyone. However, like anything, it has its flaws.
We all know someone at the office who breaks the unofficial rules of email conduct. They may constantly forget attachments, TYPE IN ALL CAPS, or hit “Reply All” with every email. If you do not know what we are talking about, you might be that person.
We have some advice for you when it comes to hitting “Reply All” in a group email. Hope you find it helpful!
We strongly recommend respecting your team members’ time at the office. Use emailing as an effective communication tool, not a chat room. If everyone “Replies All” with irrelevant information, it is taking away from company time.
Flooding your busy coworkers with emails that do not pertain to them can be fairly annoying. It is distracting and somewhat deceptive if you have not been at your desk for 15 minutes and you come back to 23 emails.
Room For Error
When you casually click “Reply All” to a group email, mistakes could occur. There is more room for error. Oops, you said something silly and did not realize that your boss’s boss was cc’d on the email! Or you could accidentally share something personal or inappropriate with everyone on your team. Yikes!
In general, you should not be hasty when hitting “Reply All” and you should always double check your emails before clicking send. A fool-proof way to check yourself is to get in the habit of entering the recipient(s) last. Happy Emailing!
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